Operational AI validation and compliance PolandEuropean UnionWorldwide
Evidence, procedures and tests that accelerate the decisions of regulators, contracting authorities and risk committees. We deliver independent validation of AI systems for public administration, regulated institutions and organisations entering the European Union market.
What we validate
Four areas that determine whether an AI system can be safely deployed, procured or placed on the market – and defended before a regulator.
AI system
Functional testing, risk assessment and compliance with the AI Act and sector standards. Verification of models, data pipelines and decision logic.
AI System ValidationData
Quality, representativeness, provenance and GDPR compliance. Audit of the training and validation datasets used in AI systems.
Data Audit & GovernanceOperational processes
Deployment, monitoring and human oversight procedures. Verification of operational readiness and contingency plans.
Operational AssuranceGovernance and compliance
AI governance frameworks, policies, roles and accountability. Readiness for regulatory inspection and external audits.
Governance FrameworkThree engagement paths
Choose the situation that describes your institution – each path leads to a defined next step.
Safe AI deployment in state institutions
Support for administrative authorities, regulatory agencies and public finance sector bodies – in forms compliant with the Public Procurement Law.
- Briefing and validation needs analysis
- Pre-deployment system validation and Vendor Assurance in tenders
- Inspection-ready Evidence Pack and support for state interoperability
AI Assurance: from due diligence to safe operation
Banks, insurers, hospitals and critical infrastructure operators – verification tailored to risk committees, compliance functions and sector supervisors.
- Triage in 2–3 weeks or a full 90-day Sprint
- Audit Readiness ahead of supervisory inspection
- Governance Retainer with monthly reporting
EU Market Entry Program
For non-EU organisations placing AI systems on the European market: from regulatory gap analysis to a complete evidence pack.
- A six-stage program – from Gap Analysis to Market Pack
- Risk classification under the AI Act
- Evidence pack for the supervisory authority or contracting authority
How it works – five steps
Every project follows the same auditable path. The outcome of each stage is documented and becomes part of the client’s evidence pack.
Scoping
Scope, objectives and acceptance criteria
Evidence plan
Methodology, standards and artefacts
Validation
Testing, data and process assessment
Remediation
Recommendations and verification of fixes
Evidence Pack
Documentation and roadmap
AI Act timeline – what applies and when
As amended by the Digital Omnibus. The next deadline is highlighted automatically, so you can see where the market stands.
Entry into force
Regulation (EU) 2024/1689 (AI Act) enters into force; the phased application timeline begins.
Prohibited practices
Prohibitions of unacceptable-risk AI practices and the AI literacy provisions apply.
GPAI models
Obligations for providers of general-purpose AI models and provisions on authorities and penalties apply.
Transparency
Most of the Article 50 transparency obligations apply – including disclosure of interaction with an AI system.
Content labelling
End of the transition period for labelling AI-generated content; new prohibitions (Digital Omnibus).
Sandboxes
Deadline for Member States to establish national AI regulatory sandboxes.
High risk – Annex III
Requirements for stand-alone high-risk AI systems (Annex III) apply.
High risk – Annex I
Requirements for AI systems embedded in products covered by EU harmonisation legislation (Annex I) apply.
The timeline reflects the changes introduced by the Digital Omnibus on AI – Regulation (EU) 2026/1744. Dates are for information only; in any specific case the scope of obligations is determined by the text of the act and the classification of the system.
Neutrality and accountability
POLIVERSUM operates as an independent validation body. We are neither an AI system provider nor a supervisory authority. We work impartially, confidentially and in line with our conflict-of-interest policy.
- No equity ties with AI system providers
- NDA before every engagement
- Independence assessment before contract signature
Neutrality
Opinions based solely on evidence.
Confidentiality
Project data governed by a retention policy.
Human oversight
We verify escalation procedures.
Cyber
Isolated environments on request.
Latest from the Foundation
Reports, workshops and analyses – with links to source documents.
Reports and handbooks
Materials that structure knowledge on regulatory sandboxes and the application of the AI Act – available for download or on request.
SandboxPlus Report
A taxonomy of regulatory sandbox knowledge, operating models, admission criteria, metrics and implementation recommendations for public administration – the outcome of two rounds of expert workshops in 2026.
View the reportAI Act in Practice. An Implementation Handbook
The AI Act application timeline after Regulation (EU) 2026/1744, the interplay of the MDR, IVDR and AI Act, a twelve-step implementation path and a checklist for healthcare providers.
Publication pageStart with a 45-minute briefing
We will agree the validation scope, the list of evidence required for inspection and a realistic work schedule. No obligation.
